Volume 4, Number
hope you enjoy and benefit from these technology tips and news for busy professionals.
We bring this to you because we are committed to bridging the gap between
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employs a full time staff of trained and certified computer & network
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Natural disasters happen. Small business owners are well aware
of this and many have taken steps to ensure that potential damage to their
business is minimized and they can remain operational - a practice commonly
known as business continuity. The vast majority of small business owners
ensure that their data is backed up. While this is a good practice, it likely
won’t be enough to remain operational during or after a disaster.
Here are five things
you should be doing, aside from backing up your data, to ensure you're ready
- Where to work. One of the first things you should consider is where
you're going to work if your office is inaccessible. Hotels, convention
centers or other office buildings are viable locations. Whichever
location you pick, you should pick at least two different places, as far
apart as possible. You should also be sure to inform your staff and
include maps of the routes to the locations you’ve chosen.
incredibly important that you know exactly what equipment you use and
how integral it is to operations. For mission critical equipment
(equipment your company absolutely can’t work without) you need to have
a plan in place as to how you can quickly replace lost equipment, the
cost of it and replacement time. For less important equipment, you
should have a couple of vendors in mind.
adverse business conditions it’s vitally important that you and your
employees are able to communicate both with one another and with your
clients. You should look into a communication system that’s flexible,
can be established wherever you are and allows you to keep your numbers.
VoIP is a great system; telecommuting is another option as well.
- Coordinate staff. You’re staff drive your business, without them, your
business likely won’t be able to run. With the continuity plan you
develop, it’s important that you have hard and soft copies of the plan
that are accessible to all staff, and staff know their role in the plan.
When your plan is enacted you need to contact your staff and ensure that
there aren’t any problems.
- Access to
critical documents. If
you have a good backup location, can set up equipment quickly and staff
know their roles you may think your plan is perfect. You’re missing one
key element: access to documents, employees won’t be able to work
without them. It’s important to ensure that you can access your data
backups, which means you should probably keep copies offsite and in the
cloud if possible.
A continuity plan is important; hopefully you’ll
never have to enact it. Nevertheless, you should plan for the worse. If
you’re unsure of where to start, or feel your current plan is inadequate,
please contact us.
Oh no! Dropbox
sees account info hacked
Have you ever wondered
about the security of cloud based applications and services? If yes, you’re
not alone. It can be a bit discerning to relinquish full control of your
business and trust all your information, business processes or whole business
to cloud providers. For the most part they offer a secure service; however,
they have been hacked before, with the most recent service coming under
attack in the last week of July.
The cloud service
provider that had its security breached was Dropbox. While the company has
taken steps to remedy this situation, some users had their information leaked
before the situation could be solved.
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Five ways to
Bridge the Divide between Desktop and Mobile
Despite the popularity of mobile devices and software, 75
percent of physicians still use their desktops for practice management,
according to a recent survey. Here’s why.
There aren't enough specific apps. Physicians
love their mobile devices, however their concern is that when it comes to
health related software, there are only a small number of solutions that meet
their specific needs. While there are fewer physician oriented apps
and solutions than other professions, there are still some great quality apps
available with more being produced as demand increases.
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Rule of Thumb
you’re using Microsoft Outlook as your email client, implement Email
Archiving. This is a great way to
keep your Inbox and other email folders clean and at the same time, a way
to backup your older emails. – please
contact us if you need any help.
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NEWS: Apple struts lighter, faster, bigger
CEO Tim Cook and other company executives today unveiled the iPhone 5, a
faster, slimmer upgrade that for the first time in the five-year history of
the smartphone, boasts a larger screen of 4 inches.
of it was much of a surprise, analysts said after the 90-min. presentation,
which took place in San Francisco.
was an hour to tell a five-minute story," said Ezra Gottheil of
Technology Business Research, referring to the first 60 minutes where talk
of the iPhone 5 dominated. "They essentially said, 'It's all you
thought it was, no surprises, have a good time,'"
Apple rumor mill had, as Gottheil noted, nailed all the high points of
today's unveiling -- the most important new features, the look of the
iPhone 5 -- weeks before.
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